AES Main Screen

Field/Button

Status

Description

Party ID

Mandatory

Enter the party ID for each transaction party.  This is mandatory for exporter and forwarding agent, but optional for consignees.  Auto-fills for the exporter from the profile of the client selected on the transaction screen.

Party Type

Mandatory

Select the party type for the associated party ID.  This is the type of ID (ex. EIN, SSN, etc.)   Auto-fills for the exporter from the profile of the client selected on the transaction screen.

Account #

Optional

Enter the shipper/consignee/agent account number in the appropriate field.

IRS # / Type

Conditional

Enter this IRS # and type, when the party ID is not an EIN or SSN.  

Parties are:

Mandatory

Select whether the transaction parties are related or not related.

Clear

Button

Clear the selected party from the party field.  Be sure to click the appropriate button for the intended party to be cleared.

Select from List

Button

Select the party from the pick-list.  The information will be pulled from the party’s profile.

Edit

Button

Open the Parties data input screen, to edit the information for the party.

Sold En Route

Mandatory

Selecting Yes indicates that the consignee is unknown at the time of shipment.

Agent's IATA Code

Optional

Enter the forwarding agent’s IATA code, where applicable.  These are two character codes assigned by the International Air Transport Association (IATA).

Field/Button

Status

Description

Date of Exportation

Mandatory

Enter the date of exportation, or choose the date from the drop-down menu.  Estimate the date, if the actual date is unknown.

AES Filing Option

Mandatory

Enter/choose the appropriate AES filing option.  Choose 2 for full pre-departure commodity shipment filing, or 4 for full post-departure commodity shipment filing.

Add

Button

Click to add a Transportation Reference/Booking number.  This will open the shipment info screen, where you can enter this reference/booking information.

Edit

Button

Click to edit the selected Transportation Reference/Booking number.   This will open the selected item in the applicable screen.

Del

Button

Click to delete the selected Transportation Reference/Booking number.

Field/Button

Status

Description

Reference (Booking) #

Conditional

Enter the reference/booking number for this AES transaction.  This number is generally a booking, waybill, ocean BOL, pro-bill, or MAWB.

Equipment # / Seal #

Conditional

Enter the equipment number or seal number for this AES transaction, where applicable.  The Seal # is the number from the CBP seal on the container.

Field/Button

Status

Description

Point (State) of Origin

Mandatory

Enter the point/state of origin for this export.  This is the state from which the product is being exported.  Click the ellipsis to choose from the pick-list.

FTZ No.

Conditional

Enter the FTZ number for the foreign trade zone from which this product is being exported.  You must enter this FTZ # if there is no point of origin.

Country of Ultimate Dest.

Mandatory

Enter the country code for the country of destination for this export.  You can also click the ellipsis to choose the country from the pick-list.

Carrier ID (SCAC)

Conditional

Enter the SCAC for the exporting carrier.  This is required for truck, vessel, and air shipments.  Click the ellipsis to search for/choose a SCAC from the pick-list.

Shipment Reference #

Mandatory

Enter the unique shipment reference number for this export.

Entry #

Conditional

Enter the import entry number for a shipment that is ”transported under bond” or import entry number when an FTZ NAFTA Deferred Duty claim is made.

In-Bond Code

Mandatory

Choose the appropriate in-bond code.  Click the ellipsis to choose this from the pick-list.   Choose 70 if the merchandise is not shipped in-bond.  

Method of Transportation

Mandatory

Enter the method of transportation for this export.  Click the ellipsis to choose this from the pick-list.

Field/Button

Status

Description

Vessel Flag

Optional

Enter the vessel flag, or click the ellipsis to choose it from the pick-list.

Exporting Carrier

Conditional

Enter the name of the exporting carrier.  This should correlate with the entered Carrier ID (SCAC) from the previous section.

Hazardous Materials

Mandatory

Select Yes if this export contains hazardous materials.  Otherwise, leave as No.

Routed Export Trans.

Mandatory

Select Yes if this is a routed export transaction.  Otherwise, leave as No.

Port of Unlading

Conditional

Enter the port of unloading for this export.  This is the port which the goods are unloaded from the exporting carrier.  This is required for vessel exports.  Click the ellipsis to choose from pick-list.

Port of Export

Mandatory

Enter the port code for the port of export.  Click the ellipsis to choose from the pick-list.

Field/Button

Status

Description

Date

Optional

Enter the date for this SED certification, or choose from the drop-down menu.

Title/Telephone/Email Address

Optional

Enter the appropriate information for this Box 30 certification.  This includes the title, telephone number, and email address of the person certifying this SED.

Field/Button

Status

Description

Add

Button

Click to add a commodity to this export.  This will open the AES Line Items screen, where you can enter this commodity information.

Edit

Button

Click to edit the selected commodity.   This will open the selected item in the AES Line Items screen.

Del

Button

Click to delete the selected commodity.